In Short

If you have Undergraduate Grading Assistants (UGAs) to assist you with grading, FERPA regulations prohibit undergraduate students from accessing the gradebook in Canvas. Therefore, certain workarounds must be employed to ensure that UGAs can grade work yet not have access to restricted information. Below you will find the workflow for Canvas assignments.

Getting help: Please do not hesitate to reach out to McGraw's instructional design team if you experience any difficulties following the instructions below. Either write directly to your instructional designer or to canvas.princeton.edu.

Step-by-step

Prior to configuring the Canvas assignment

Assign each student in the course a unique identifying number and share this number with them privately (via email or some other method). Please note that this list of students and their identifying numbers should never be shared with the UGAs, as doing so will compromise the students’ anonymity.
When sharing these identifying numbers with students, inform them that these numbers should be used in place of their name in the filename of their submissions (e.g., 74_essay.pdf) as well as within the submission itself (e.g., at the top of the first page of the document).
Remind students to not include their names anywhere on the document or in the file names.

Then follow the steps below to set up the Canvas assignments

Step 1: Enable the Anonymous Grading feature for your Canvas course

Go to Settings in the left course menu, then select the Feature Options tab at the top.
Locate the Anonymous Grading option and click on the "Disabled" icon (a red x with a circle around it).
From the dropdown menu, select "Enabled" to activate the feature.

Step 2: To Enable Anonymous Grading for Canvas Assignment

Click the Assignments link in the left course menu, and click +Assignment.
On the assignment setup page, select Online/FileUpoads under the Submission Type.
Check the box next to Graders cannot view student names for Anonymous Grading.
Save and Publish the assignment.

Step 3: Download Student Submissions

Once the due date for the assignment has passed, you or the designated instructional staff may download the submissions from Canvas and distribute them to the UGA graders.
Locate the assignment, and click Download Submissions to the right.
Student submissions will be downloaded as a zip file to the default Downloads folder on your computer.
Share these files with the UGAs who will be doing the grading.
The UGAs will not see any personal identifying information of the students when grading their submissions. When returning the graded submissions to you, the UGAs should make sure to include the student’s assigned number along with any grades or comments they provide.

Step 4: Enter and Post Grades

To keep the anonymity of student submissions, you and other Instructional Staff must grade all submissions via the SpeedGrader.

Locate the assignment via the Assignments link, and click SpeedGrader to the right to enter students' grades.

By default, the grades you entered are hidden from students. From the SpeedGrader, click the Hidden Visibility icon (a crossed eye) and select Post Grades. Then select Everyone and click Post. Alternatively, you can post grades in the Grades section.

Additional Resources

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